ADA Access Plan

Mill City Emanuel Singers

ADA Policy Statement

The Mill City Emanuel Singers welcomes participants (including singers, guest performers, musicians, Board and Advisory Committee members) and audience members with disabilities. The policy of the Mill City Emanuel Singers is to ensure equal opportunity for all people to participate in and benefit from programs and activities of the Mill City Emanuel Singers, regardless of race, gender, national origin, color, age, religion, sexual orientation, marital status or disability.

Background of ADA Policy Statement and Implementation Plan

The Secretary of the Mill City Emanuel Singers is the designated Access Coordinator.

The Friends of the Mill District board serves as an advisory body in regard to ADA and access issues. The Artistic Director will be added to the membership of this committee when the agenda calls for discussion of ADA issues. At this time there are no members with disabilities on the committee.

An access audit was conducted in December, 2015 by Claudia Kittock, the secretary of Friends of the Mill District, and reviewed in March, 2016 by the Board of Directors. Design for Accessibility: An Arts Administrator’s Guide was employed as a guide. Annual reviews of Friends of the Mill District progress in implementing the organization’s ADA policies follow each concert season.

Policies and Management

1.  The Mill City Emanuel Singers will reasonably accommodate individuals with disabilities to participate in its programs and activities. Special arrangements will be made on an as-needed basis to ensure that this policy goal is met.

Status:  This is an ongoing goal that shall be reviewed annually. Music is taught by rote, in line with African-American gospel music tradition. This method does accommodate members with limited vision. The Singers currently accommodates performers who require stools and wheelchairs at rehearsals and at self-sponsored performances. The Singers reviews access to performance venues prior to accepting invitations to performances and strives to accommodate all performers who require it.

2.  The Mill City Emanuel Singers shall not discriminate on the basis of disability against individuals with disabilities that desire to become members of the Singers, the Friends of the Mill District Board of Directors, Advisory Committee, or any subcommittees of these groups.

Status:  This is an ongoing goal that shall be reviewed annually. Currently, the Singers are in compliance.

3.  The Mill City Emanuel Singers will incorporate review of its ADA plan into its periodic strategic planning and will use its best efforts to ensure that ADA goals set forth in its strategic plan are met in a timely manner.

Status:  The Board of Directors is currently working to ensure the ADA Plan is incorporated into the Strategic Plan for 2013-17, and the ADA Plan shall be reviewed annually.

4.  The Mill City Emanuel Singers shall provide suggestion forms to any employee, Board member, audience member or other individual who wishes to comment or provide feedback about accessibility issues. Concerns and feedback regarding accessibility issues can also be communicated to the Singers through e-mail or in person, and reasonable accommodation, e.g., a sign language interpreter or a physically accessible meeting space, shall be provided to any individual who wishes to convey suggestions to the Singers. Accessibility suggestions shall be considered promptly, and a response shall be provided to the individual making the suggestion or complaint in writing or alternative format requested by that individual within 30 days of the date of submission of the suggestion or concern. The Singers may consult with others, including Minnesota State Arts Board or VSA Arts Minnesota regarding an appropriate response.

Status:  Currently, the Singers are in compliance. The Friends of the Mill District members have been identified, and Singers members are encouraged to approach them with any concerns they have, including accessibility concerns. Audience feedback is solicited at concerts periodically.

5.  The Mill City Emanuel Singers shall post its ADA Plan on the website of the fiscal agent, the Friends of the Mill District, and information regarding accessibility accommodations in programs and other communications with the public.

Status:  The FOTMD website was recently constructed and the ADA Plan will be posted by end of April, 2016.

6.  The Mill City Emanuel Singers shall compile and maintain a file of accessibility resources to enable timely compliance with accessibility related requests.

Status:  This is an ongoing goal that shall be reviewed annually.  Currently, the Singers is in compliance.

7.  The Mill City Emanuel Singers shall review the contents of the ADA Plan at least annually and shall revise it as deemed necessary by the organization to better meet its overall plan.

Status:  This is an ongoing goal that shall be reviewed annually.  Currently, the Singers are in compliance.

Programs and Activities

1.  A copy of the Mill City Emanuel Singers’ ADA Plan will be distributed to all new performers and musicians at the first rehearsal of 2016. It will also be available to interested individuals in the Singers office or on the FOTMD website. Updates to the ADA Plan are announced to the Singers.

Status:  The ADA Plan has been distributed to new members of the Singers, is available in the office and will be loaded to the FOTMD website by the end of first quarter April, 2016.

2.  Upon request with a 14 day notice, any of the Mill City Emanuel Singers’ written information will be made available in alternative formats including Braille, large print and audio tape. Upon request, a sign language interpreter shall be available to interpret all self-sponsored performances.

Status:  This is an ongoing goal that shall be reviewed annually. Currently, the Singers are in compliance.

3.  The Mill City Emanuel Singers will review its website to identify compliance issues affecting visitors who are visually impaired, hearing impaired, or manually impaired.

Status:  The FOTMD website was recently constructed. This point will be addressed as users visit the site and make comments/suggestions.

4.  The Mill City Emanuel Singers shall be cognizant of the need for some performers and musicians to share rides or take public transportation to rehearsals and events, and shall strive to hold rehearsals and performances at times and in venues that are accessible by safe public transportation. For performances outside the Twin Cities metropolitan area, the Singers will strive to provide accessible transportation for performers.

Status:  This is an ongoing goal that shall be reviewed annually. Currently, the Singers are in compliance.

5.  The Mill City Emanuel Singers shall provide stools for performers that are unable to stand for extended periods of time during performances.  Members of the Singers who require additional reasonable accommodations to perform with the Singers shall be accommodated.

Status:  This is an ongoing goal that shall be reviewed annually.  Currently, the Singers are in compliance.

6.  The Mill City Emanuel Singers shall have a first-aid emergency kit available at self-sponsored performances and all rehearsals.

Status:  The Singers has obtained a first-aid kit.

Facilities

1.  The Mill City Emanuel Singers will ensure that its rehearsals and all self-sponsored performances are physically accessible to all individuals who desire to attend. Physical accessibility shall include parking, entrance areas, seating area and restroom areas.

Status:  This is an ongoing goal that shall be reviewed annually. Currently, the Singers are in compliance.

2.  The Mill City Emanuel Singers shall raise the issue of accessibility in discussions with promoters or hosts who contract with the Singers to perform. The Singers will use its best efforts to ensure that all its performances in spaces not controlled by the Singers shall be physically accessible to all who desire to attend.

Status:  This is an ongoing goal that shall be reviewed annually. Currently, the Singers are in compliance. The Singers has not formalized its communication with prospective performance venues, asking specifically what accessibility accommodations exist there; however, the issue of accessibility is discussed during booking arrangements.